HRMAGIX020Attendance, time and place of workTime and Work Tracking Software Policy
The employee's obligations in relation to the systems used to record time and work, and how the resulting records are treated.
- Companies on HRMagix
- 120+
- Employees managed
- 9,000+
- Integrated modules
- 12
- Free trial, no card
- 14-day
Purpose
This policy sets out the employee's obligations in relation to the systems used to record time and work, and how the resulting records are treated.
Its subject is the integrity of the record itself: that punches are the employee's own, that regularisations are truthful, and that the resulting data is what payroll relies on.
Who it applies to
Every employee whose time is recorded in a company system.
What you write into it
These are the numbers the platform will enforce mechanically once you set them. Getting them right on paper first is the whole exercise, the system will apply whatever you write, consistently, to everyone.
- Which systems are the systems of record
- The employee's obligation to record accurately and not on another's behalf
- How the records are used, and by whom
- What follows from a falsified record
What HRMagix records
Attendance and leave disputes are always about a specific person on a specific date. These are the records that answer that question.
- Every punch carries its source, biometric device, mobile app or browser
- Mobile check-ins can carry location tagging and selfie validation where configured
- Regularisations record who requested and who approved
Where the rules themselves live
No grace window, threshold or quota appears above. Those are the numbers the employer sets and the modules enforce, and they are stated in the approved document rather than approximated here. Read HRMAGIX020 in full.