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HRMagix calculates monthly statutory deductions automatically based on active employee wage structures. It generates EPFO-ready ECR text files, ESIC monthly contribution reports, state-specific Professional Tax (PT) calculations matching slabs for Maharashtra, Karnataka, Telangana, and other states, as well as monthly TDS calculations with quarterly Form 24Q and annual Form 16 Part B generation.

Yes. HRMagix integrates with biometric hardware (eSSL, Matrix, Realtime, ZKTeco) via secure API push or local sync service. Punches flow in real time to the cloud presence board and automatically reflect in shift calculations, late mark deductions, and monthly payroll loss of pay (LOP) registers.

Employees can check in via the HRMagix iOS and Android app. Organizations can configure GPS geofence radiuses around specific office coordinates, client sites, or branch warehouses, with optional selfie validation. Remote employees can submit check-ins with automated location tagging for transparent field-force management.

Employees can compare their tax liability across both Old and New Tax Regimes using an interactive tax simulation tool before making their annual declaration. They can upload Section 80C, 80D, HRA rent receipts, and home loan interest proof for HR verification directly through the employee self-service portal.

Most Indian organizations complete setup within 2 to 3 days. Our structured Excel bulk import templates allow you to bring over complete employee master data, historical leave balances, previous salary structures, and department hierarchies. A dedicated onboarding specialist assists with policy validation and dry-run payroll runs.

Platform data is hosted in Indian cloud data centres, encrypted in transit between your browser or app and the platform, and encrypted at rest in storage. Access is governed by role-based permissions, with multi-factor authentication available and single sign-on on the Enterprise plan, and automated backups run daily. HRMagix does not claim ISO, SOC or comparable certification of its own, certifications held by the underlying infrastructure providers belong to those providers and should be attributed to them. If a procurement process needs specific assurance documentation, ask the team and you will get a straight answer about what exists.

The Time & Shifts engine supports 24/7 rotating multi-shift schedules, auto-shift detection based on punch-in timestamps, custom grace periods for late arrivals, night shift differential allowances, and automated compensatory off (Comp-off) credit upon approved weekend or holiday work.

All customers receive direct support via WhatsApp, phone, and email from our Pune-based product specialists. Enterprise plans include a dedicated Customer Success Manager who assists with payroll cutoffs, bonus disbursements, and annual tax year-end closing.

An HRMS is the system of record, who works here, in which role, under which manager, on what terms. Payroll software is a calculation that reads that record and produces a payslip, a statutory return and a bank file. The distinction matters when they are separate products, because the record has to be exported into the calculation every month and the export is where errors enter. HRMagix is HRMS and payroll software in one platform, so the calculation reads the record directly.

It is cloud software, reached through a browser and a mobile app. There is nothing to install on a server and no client to deploy to individual machines, which is what allows field staff, shop-floor employees and multiple locations to use the same system without local infrastructure at each site.

Twelve modules run on one platform: attendance and shifts, leaves and holidays, payroll, objectives and OKRs, KRA and 9-box, PIPs and growth, recognition, 1-on-1s and meetings, onboarding, documents, succession, and analytics. Your plan decides which are switched on, and switching one on later is a setting rather than a migration.

Yes, and for most workforces the phone is the primary route rather than a fallback. Employees can punch in, apply for leave, check balances, download payslips and Form 16, update their details and submit investment declarations from the mobile app. It matters most for field, retail and shop-floor staff, who frequently have no company email address or laptop.

Capture is a property of the location or the role rather than of the company. A geo-fenced mobile punch establishes presence at a client site or branch; a shared kiosk handles a factory shift changeover faster than individual devices; an existing biometric reader remains appropriate at a controlled entry point. All three write to the same attendance record, so mixing methods does not mean maintaining separate ledgers.

Yes. Payslips are generated by the payroll run and available to employees in the self-service portal for any processed month, reissued as the original document rather than regenerated. Form 16 is available from the same place once the annual return is filed, alongside the payslips it summarises.

Yes. Each entity keeps its own PF and ESI registrations, its own professional tax registrations by state, and its own payroll run and returns. Entity is an attribute of the employee record, so somebody transferring between entities keeps their history, which matters because gratuity eligibility and leave accrual are computed from the original date of joining.

Roles with payroll access, and the employee themselves. A reporting manager sees their team's attendance, leave and goals but not their salary components. Access is granted by role against the record rather than by seniority or tenure, it changes when the role changes, and views of restricted fields are recorded.

Export it while you can still log in. Payroll, attendance and leave history are records you may be required to produce long after you stop using the software that produced them, Form 16 reissues, gratuity calculations and inspections all reach backwards, so an export at the point of cancellation is worth doing carefully rather than quickly.

Fourteen days with full access to every module and no credit card required. Payroll is included on purpose: a payroll product cannot be evaluated properly with payroll switched off, and the questions worth asking, how a backdated increment is treated, how a mid-year migration handles year-to-date figures, only surface when you run one.

By the cases that break rather than the feature list, because every product in the category lists the same features. Four questions separate them in practice: what happens to a shift that crosses midnight, how a backdated increment is treated in a month already filed, how a mid-year migration carries year-to-date figures so Form 16 reconciles, and whether an attendance correction overwrites the original record or sits beside it. The best payroll software for you is the one whose answers to those match how your company actually operates, which is why the trial includes payroll rather than excluding it.

Built in. EPF, ESI, professional tax by state, labour welfare fund and TDS under Section 192 are calculated inside the payroll run from the salary structure on the employee record and the registrations you hold. The same run produces the payslips, the ECR and ESIC files, the PT working, Form 24Q and Form 16 Part B, so the return and the ledger are built from one set of figures rather than reconciled afterwards.