All-in-one HR platform · v2.0
14-day free trial · No credit cardhello@HrMagix.com
All-in-one HR platform · v2.0
In every payroll run
People, performance, and payroll, all in one workspace. Built for scale, audited by design.
Loved by 120+ companies
Four people, four folders, one figure that has to agree. This is what fragmentation looks like before it becomes a payroll deadline.
The average 100-person company in India juggles 4 to 6 disconnected systems: biometric hardware logs, leave tracking spreadsheets, standalone payroll software, WhatsApp check-ins, and annual appraisal PDF forms.
When your attendance data is locked in a local biometric machine, your payroll team spends 4 days every month manually reconciling half-days, loss of pay (LOP), and overtime. A single formula error in an Excel sheet leads to delayed salary credits, statutory non-compliance, and frustrated employees.
Meanwhile, performance reviews become an annual box-checking ritual disconnected from day-to-day sprint outcomes. High performers feel unrecognised, and managers lack the continuous 1-on-1 frameworks needed to nurture leadership talent.
HRMagix brings these into one record. Attendance flows straight into salary, statutory deductions (EPF, ESI, PT, TDS) are calculated from the salary structure without re-keying, and goals connect to everyday recognition.
Attendance, approved leaves, and overtime synchronize automatically with your monthly payroll cutoff, eliminating human data entry errors.
Multi-state Professional Tax slabs, EPF electronic challan receipts (ECR), ESI contribution files, and TDS Form 16 generated in clicks.
Quarterly OKRs, transparent 9-box succession mapping, and peer-to-peer kudos replace disconnected annual appraisal stress.
Your plan decides which are switched on, and switching one on later is a setting rather than a migration.
Real-time presence tracking across physical branches and remote personnel with zero loss-of-pay discrepancies.
Custom multi-tier leave policies, compensatory-off tracking, and unified visual holiday calendars across Indian states.
Execute complete monthly payroll in under 3 minutes with 100% statutory precision and bank transfer batch files.
Align company vision with team sprints through transparent, quantitative Objective and Key Result hierarchies.
Define structured role-specific Key Result Areas and visualize high-potential future leadership on interactive talent matrices.
Constructive 30/60/90-day Performance Improvement Plans with structured milestone tracking and manager coaching logs.
Recognise good work all year round with peer spot awards, value-based badges and a live company culture wall.
Give managers a shared agenda and action items for regular 1-on-1 conversations.
Collect new hires' documents online before day one, with a welcome checklist for each department.
Centralized, secure employee document repository with automated expiry alerts and policy acknowledgment tracking.
Find roles that depend on one person and name likely successors for them.
Turn people data into clear reports for leadership: workforce trends, attrition and payroll costs, kept up to date.
When an attendance regularization is approved, paid days update instantly. When a promotion takes effect, approval hierarchy, salary structure, and statutory ceilings adjust in the same keystroke. Every module speaks to the same central ledger.
Twelve modules is an implementation detail. These are the three outcomes they exist to produce.
Real-time presence, zero spreadsheets
See who's in, on leave, or remote at a glance. Geo-aware punch-in, smart shifts and live dashboards keep everyone in sync, automatically.
Goals, reviews and growth, connected
Set OKRs and KRAs, run lightweight reviews, track 9-box and PIPs, and celebrate wins with recognition. Everything that grows your people, in one flow.
Run accurate payroll in minutes
Payslips, taxes and compliance are built in. Onboarding, documents and succession keep the rest of the employee lifecycle moving without the paperwork.
The HRMagix app is organised into seven areas. This is everything in each of them, plus what every employee sees on their dashboard.
Where every employee starts the day.
The records and paperwork that sit behind every employee.
Attendance, leave and the rules that govern them.
Goals, reviews and growth plans.
The conversations and recognition that keep teams connected.
The monthly run, from salary structure to payslip.
Company communication and personal settings.
Punch state, logged work, leave balance and points, at a glance.
Four of the solution pages, chosen because they are where companies switching to HRMagix usually begin.
Most companies don’t switch everything on day one. They begin with the workflow causing the most trouble, usually attendance disputes or a delayed monthly payroll run, and expand into performance, OKRs, and employee self-service as their team scales.
Handle multi-entity statutory filings with 100% precision, no consultants or manual tax calculations required.
Indian statutory compliance is not an afterthought or an export plugin. EPF wage ceilings, ESI thresholds across 28 states, dual tax regime TDS schedules, and LWF slabs are calculated directly inside the attendance and salary ledger.
Automated 12% employee and employer contribution calculation with statutory wage ceiling limits (₹15,000 cap option), voluntary PF (VPF) configuration, and instant ECR file export ready for direct upload to the unified EPFO member portal.
Precise 0.75% employee and 3.25% employer contributions calculated against the ₹21,000 gross salary threshold. Automatically generates monthly contribution return statements and ESIC challan reports without manual rounding errors.
State-specific PT rule engines configured for Maharashtra, Karnataka, Telangana, Tamil Nadu, Andhra Pradesh, Gujarat, and West Bengal, including February slab changes and gender-specific exemptions.
Employees can compare and declare investments under Section 80C, 80D, HRA, and Home Loan interest. Automated monthly TDS deduction schedule with quarterly Form 24Q generation and annual Part B Form 16 issuance.
Automated gratuity provisioning and settlement calculations based on 15 days of last drawn basic salary for employees completing 5+ years of continuous service.
Automated half-yearly and annual LWF deductions matching state-specific deadlines (e.g. Maharashtra June & December deductions) integrated directly into payroll runs.
Written for someone comparing options rather than someone already sold. If a claim here is not something the platform does, it should not be here.
HRMagix is an HR management system built around a single employee record. Twelve modules read from it, attendance and shifts, leaves and holidays, payroll, objectives and OKRs, KRA and 9-box, PIPs and growth, recognition, 1-on-1s, onboarding, documents, succession and analytics.
The practical consequence is that nothing is re-keyed. An approved leave day is already a payroll input; an attendance correction is already reflected in the month's paid days; a promotion entered once changes the reporting line, the approval routing and the salary in the same act.
Payroll here means EPF, ESI, professional tax by state, and TDS under Section 192, derived from the salary structure on the record rather than entered by hand. The run produces the payslips, the statutory returns and the bank file from the same set of figures, which is why the return and the ledger cannot disagree.
Employees see the other half of the same thing: payslips, Form 16, leave balances, investment declarations and a comparison between the old and new tax regimes on their own numbers.
Being online payroll software rather than an installed package means there is nothing to deploy and no server to maintain. That matters less for the office than for everyone else: field engineers, retail staff, drivers and shop-floor operators frequently have no company laptop and no work email address, and they are often the majority of the workforce.
Attendance capture follows the same logic. A geo-fenced mobile punch, a shared kiosk at a factory gate and an existing biometric reader all write to one ledger, so mixing methods across locations does not mean maintaining separate records.
Companies where HR administration has outgrown spreadsheets but has not yet earned a department, startups formalising their first policies, small businesses where HR is someone's second job, mid-market groups that are several legal entities on paper, manufacturers paying staff and workmen under different logic, and services firms whose people are rarely in one building.
What they have in common is not size. It is that the cost of getting a month wrong has started to exceed the cost of running it properly.
When an employee checks their payslip, Form 16, or tax regime calculation on their phone, the numbers must match down to the paise. No hidden formulas, no unexplained deductions, and no waiting three days for HR to reply to an email thread.
Most Indian organisations complete setup within two to three days, with a dry-run payroll before the first cutoff.
Import employees in seconds or sync your directory. Roles & departments auto-organise.
Enable attendance, payroll, performance & more, set to your policies, no code.
Reminders, approvals & reports run themselves. Your team gets time back.
Whether your employees punch in through office biometric scanners, mobile geo-fenced check-ins on client sites, or factory gate turnstiles, attendance timestamps synchronize immediately into your shift roster. No reconciliation spreadsheets at the end of the month.
The statutory rules are identical. What changes is where the difficulty sits.
A single formula error in a spreadsheet becomes a delayed salary credit, a statutory notice, and a conversation nobody wanted to have.
Why companies actually switch
With attendance locked, tax declarations verified, and statutory deductions auto-calculated against current slabs, the final payroll run is a peaceful confirmation rather than an emergency spreadsheet debug session.
HR and finance leaders describing what changed, in their own words.
HRMagix replaced five tools for us. Onboarding, payroll and performance all live in one place now.
Payroll that used to take two days now runs in minutes. Our team finally trusts the numbers.
Recognition and 1-on-1s transformed our culture. Engagement is the best it's ever been.
Testimonial 1 of 3: Priya Sharma
Per employee, per month. Every module lives on one platform, your plan decides which are switched on.
For small teams getting started
$3/emp/mo
For scaling companies
$6/emp/mo
For large organisations
Custom
14-day free trial · Full access to all 12 modules · Zero implementation fee · Cancel anytime
Biometric integration, PF and ESI challans, multi-state Professional Tax, and moving years of history out of Excel. Each is answered in full on the question index.
HRMagix calculates monthly statutory deductions automatically based on active employee wage structures. It generates EPFO-ready ECR text files, ESIC monthly contribution reports, state-specific Professional Tax (PT) calculations matching slabs for Maharashtra, Karnataka, Telangana, and other states, as well as monthly TDS calculations with quarterly Form 24Q and annual Form 16 Part B generation.
Yes. HRMagix integrates with biometric hardware (eSSL, Matrix, Realtime, ZKTeco) via secure API push or local sync service. Punches flow in real time to the cloud presence board and automatically reflect in shift calculations, late mark deductions, and monthly payroll loss of pay (LOP) registers.
Employees can check in via the HRMagix iOS and Android app. Organizations can configure GPS geofence radiuses around specific office coordinates, client sites, or branch warehouses, with optional selfie validation. Remote employees can submit check-ins with automated location tagging for transparent field-force management.
Employees can compare their tax liability across both Old and New Tax Regimes using an interactive tax simulation tool before making their annual declaration. They can upload Section 80C, 80D, HRA rent receipts, and home loan interest proof for HR verification directly through the employee self-service portal.
Most Indian organizations complete setup within 2 to 3 days. Our structured Excel bulk import templates allow you to bring over complete employee master data, historical leave balances, previous salary structures, and department hierarchies. A dedicated onboarding specialist assists with policy validation and dry-run payroll runs.
Platform data is hosted in Indian cloud data centres, encrypted in transit between your browser or app and the platform, and encrypted at rest in storage. Access is governed by role-based permissions, with multi-factor authentication available and single sign-on on the Enterprise plan, and automated backups run daily. HRMagix does not claim ISO, SOC or comparable certification of its own, certifications held by the underlying infrastructure providers belong to those providers and should be attributed to them. If a procurement process needs specific assurance documentation, ask the team and you will get a straight answer about what exists.
The Time & Shifts engine supports 24/7 rotating multi-shift schedules, auto-shift detection based on punch-in timestamps, custom grace periods for late arrivals, night shift differential allowances, and automated compensatory off (Comp-off) credit upon approved weekend or holiday work.
All customers receive direct support via WhatsApp, phone, and email from our Pune-based product specialists. Enterprise plans include a dedicated Customer Success Manager who assists with payroll cutoffs, bonus disbursements, and annual tax year-end closing.
A walkthrough against your own policies, with a dry-run before the first live cutoff.
14-day free trial · Full access to all 12 modules · Zero implementation fee · Cancel anytime
