How is the payroll resources page organised?

By what you are trying to do rather than by format: work out a figure, diagnose a wrong number, set payroll up, find the statutory rule, or explain payroll to someone else.

How is this different from the main resources page?

The main resources page groups material by format. This page indexes the same payroll material by task, because someone mid-problem does not know which format holds the answer.

Where do I start if I am moving payroll to a new system?

Start with the guide on running your first payroll in a new system, which covers switch timing, the employee master, carrying year-to-date figures and running a parallel month.

Why does my ESI eligibility not change when pay crosses the threshold mid-year?

Eligibility is fixed for the contribution period rather than retested every month. The linked Insights piece on the ESI threshold works through why.

Why do attendance reports and payroll runs sometimes disagree?

The most common reason is shifts that cross midnight. The linked article on shift detection across midnight explains the mechanism.

Where can I find the statutory rules for EPF, ESI, PT, LWF and TDS?

The compliance page covers what applies when, the basis each is computed on and the file the run produces, and the glossary defines the underlying terms.

Is there a professional tax or LWF calculator here?

No. Both are state subjects whose slabs and periodicity vary, so they are computed inside the payroll run rather than offered as standalone calculators.

What should I share with a finance lead who wants the reasoning?

The white papers on the chain of custody from punch to payslip, the exceptions engine and multi-state compliance are written for exactly that conversation.

Payroll Resources

Work it out

I need to work out a figure

Each calculator runs in your browser on numbers you type in. Nothing is submitted, and the working is shown beneath every result so the arithmetic can be checked by hand.

Salary CalculatorOne monthly gross in; basic, statutory deductions on both sides, take-home before income tax, and cost to company out.
Provident Fund (PF) CalculatorThe provident fund wage base first, then the employee's 12%, the employer's 12%, and the 8.33% pension split within it.
Employees' State Insurance (ESI) CalculatorThe eligibility test against the ₹21,000 gross threshold, then the 0.75% and 3.25% contributions.
Gratuity CalculatorThe Payment of Gratuity Act formula, with the five-year qualifying rule and the 26-day divisor applied.
Payroll Cost CalculatorWorks upward from gross to the total an employer actually commits to for a headcount.
All six calculatorsThe directory, including plan cost and a note on which calculators are not offered.

Diagnose

A number came out wrong and I need to know why

Short diagnostic pieces. Each takes one mechanism that routinely produces a surprising figure and works through what actually happened.

Set up

I am setting payroll up, or moving it

Longer and instructional. These are written for somebody who has been handed the work rather than the topic.

Reference

I need the statutory rule itself

Reference. Rates appear only where central statute fixes them; state heads are described as varying rather than given a number.

Explain

I am explaining payroll to someone else

For a board pack, a policy note, or a conversation with a finance lead who wants the reasoning rather than the output.

Scope

What is not here

There is no TDS, professional tax or labour welfare fund calculator, and their absence is a decision rather than an omission. Tax under Section 192 depends on the employee’s regime election, on slab rates set by Finance Act each year and on verified declarations; professional tax and the welfare fund are state subjects whose slabs and periodicity differ across India.

All three are computed inside the payroll run, where the registrations and declarations that make them answerable actually exist. A standalone calculator for any of them would produce a confident number from assumptions the page could not state.

FAQs

Frequently asked questions

By what you are trying to do rather than by format: work out a figure, diagnose a wrong number, set payroll up, find the statutory rule, or explain payroll to someone else.
The main resources page groups material by format. This page indexes the same payroll material by task, because someone mid-problem does not know which format holds the answer.
Start with the guide on running your first payroll in a new system, which covers switch timing, the employee master, carrying year-to-date figures and running a parallel month.
Eligibility is fixed for the contribution period rather than retested every month. The linked Insights piece on the ESI threshold works through why.
The most common reason is shifts that cross midnight. The linked article on shift detection across midnight explains the mechanism.
The compliance page covers what applies when, the basis each is computed on and the file the run produces, and the glossary defines the underlying terms.
No. Both are state subjects whose slabs and periodicity vary, so they are computed inside the payroll run rather than offered as standalone calculators.
The white papers on the chain of custody from punch to payslip, the exceptions engine and multi-state compliance are written for exactly that conversation.

Every question, in one place

Payroll, indexed by what you are trying to do

I need to work out a figure

A number came out wrong and I need to know why

I am setting payroll up, or moving it

I need the statutory rule itself

I am explaining payroll to someone else

What is not here

Frequently asked questions

See HRMagix run on your own payroll month

Where to go next

Payroll, indexed by what you are trying to do

I need to work out a figure

A number came out wrong and I need to know why

I am setting payroll up, or moving it

I need the statutory rule itself

I am explaining payroll to someone else

What is not here

Frequently asked questions

See HRMagix run on your own payroll month

Where to go next