HRMAGIX010SeparationEmployee Absconding Policy
How unexplained absence is treated, the attempts at contact that must be made, and the point at which employment is deemed to have ended.
- Companies on HRMagix
- 120+
- Employees managed
- 9,000+
- Integrated modules
- 12
- Free trial, no card
- 14-day
Purpose
This policy states how unexplained absence is treated, what attempts at contact must be made, and the point at which employment is deemed to have ended.
It is the least-used policy in most registers and the one most missed when it is absent. Without it, an unexplained absence has no defined end point, and the employee remains on the books indefinitely.
Who it applies to
Employees absent without approved leave or intimation.
What you write into it
Separation policies are read under pressure, usually once, by someone who is leaving. The template gives the sequence; the notice, the recoveries and the clearance steps are yours to define precisely.
- After how many days of unexplained absence the policy is triggered
- What attempts at contact must be made, through which channels, and over what period
- At what point employment is deemed to have ended
- How the final settlement and any recoveries are handled
What HRMagix records
An exit is the point at which every other record is examined at once. These are the ones that settle it.
- Unexplained absence is visible in the attendance ledger from the first day, not at month end
- Contact attempts and notices are filed against the employee record with their dates
Where the rules themselves live
No notice period, recovery basis or settlement timeline appears above. Those are the terms the employer sets, and they are the part of the document people read most carefully, so they are quoted from it rather than summarised here. Read HRMAGIX010 in full.