HRMAGIX004SeparationEmployee Resignation Policy
How a resignation is tendered and acknowledged, and the sequence of clearance, handover and settlement that follows it.
- Companies on HRMagix
- 120+
- Employees managed
- 9,000+
- Integrated modules
- 12
- Free trial, no card
- 14-day
Purpose
This policy states how a resignation is tendered and acknowledged, and the sequence of clearance, handover and settlement that follows it.
An exit generates more obligations than a joining. Setting the sequence down in advance is what allows a departure to be handled without improvisation at a moment when goodwill is already thin.
Who it applies to
Every employee resigning from the organisation.
What you write into it
Separation policies are read under pressure, usually once, by someone who is leaving. The template gives the sequence; the notice, the recoveries and the clearance steps are yours to define precisely.
- How a resignation is tendered, and to whom
- Within what period it is acknowledged
- The handover expected, and to whom
- The clearance sequence across departments, and who signs off
- When the final settlement is paid
What HRMagix records
An exit is the point at which every other record is examined at once. These are the ones that settle it.
- Clearance and asset recovery run as a checklist against the employee record
- Full-and-final settlement is computed from the same attendance and leave ledger used all year
- Documents are retained after the login closes, so a letter can still be issued later
Where the rules themselves live
No notice period, recovery basis or settlement timeline appears above. Those are the terms the employer sets, and they are the part of the document people read most carefully, so they are quoted from it rather than summarised here. Read HRMAGIX004 in full.