HRMAGIX008SeparationNotice Period Policy
The notice obligation on each side, how it is served, and how it interacts with leave and the final working day.
- Companies on HRMagix
- 120+
- Employees managed
- 9,000+
- Integrated modules
- 12
- Free trial, no card
- 14-day
Purpose
This policy states the notice obligation on each side, how notice is served, and how it interacts with leave and the final working day.
The leave interaction is where most disputes arise. Whether leave may be taken or encashed during notice, and whether approved leave extends the last working day, are questions best settled in the policy rather than at the exit interview.
Who it applies to
Both parties, the employee resigning and the employer terminating.
What you write into it
Separation policies are read under pressure, usually once, by someone who is leaving. The template gives the sequence; the notice, the recoveries and the clearance steps are yours to define precisely.
- The notice period required from each side, and whether it varies by grade or by probation status
- How notice is served and from what date it runs
- Whether leave may be taken or encashed during notice
- How the last working day is determined
What HRMagix records
An exit is the point at which every other record is examined at once. These are the ones that settle it.
- Notice dates are held on the employee record and drive the final settlement calculation
- Leave taken during notice is applied through the same leave scheme as any other period
Where the rules themselves live
No notice period, recovery basis or settlement timeline appears above. Those are the terms the employer sets, and they are the part of the document people read most carefully, so they are quoted from it rather than summarised here. Read HRMAGIX008 in full.