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All-in-one HR platform · v2.0
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All-in-one HR platform · v2.0
14-day free trial · No credit cardhello@HrMagix.com
A salary certificate confirms an employee's current pay for a bank, landlord, embassy or other third party. This salary certificate format states gross pay, deductions and net pay as on a date.
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It is issued on the employee's request, usually for a loan, credit card, rental agreement or visa application. HR or payroll prepares it from the current salary record and the finance or HR head signs it, often with the company seal.
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A salary slip shows one month's pay. Form 16 is the annual TDS certificate. A salary certificate is a signed statement of current pay for a third party, and banks often ask for it alongside the other two.
Watch for itDo not include variable pay that has not been paid as if it were guaranteed income. Show it separately or leave it out.
Replace everything in [square brackets]. Have your own legal or HR adviser review the final wording for your organisation.
[COMPANY NAME] [Office address] | [Phone] | [Email] Ref: [HR/SAL/YYYY/NNN] Date: [DD Month YYYY] [TO WHOMSOEVER IT MAY CONCERN / The Manager, [Bank name], [Branch]] SALARY CERTIFICATE This is to certify that [Mr./Ms./Mx.] [Employee full name] (Employee code: [Code]) is employed with [Company name] as [Designation] in the [Department] department since [Date of joining]. [He/She/They] [is a confirmed employee / is on probation] on [permanent / fixed-term] employment. [His/her/their] salary for the month of [Month YYYY] is as follows: Earnings Basic pay: Rs. [Amount] House rent allowance: Rs. [Amount] [Other allowance]: Rs. [Amount] Gross monthly salary: Rs. [Amount] Deductions Provident fund (employee share): Rs. [Amount] Professional tax: Rs. [Amount] Income tax (TDS): Rs. [Amount] [Other deduction]: Rs. [Amount] Total deductions: Rs. [Amount] Net monthly salary: Rs. [Amount] [Annual cost to company: Rs. [Amount].] This certificate is issued at the request of the employee for the purpose of [purpose, for example: applying for a home loan] and is not a guarantee by the company. For [COMPANY NAME] [Authorised Signatory] [Designation] [Company seal]
Yes. State the employment status accurately; the bank decides what it accepts.
No. Include a line that the certificate is issued at the employee's request and is not a guarantee.
Yes, if the figures are accurate and the wording does not commit the company to anything beyond confirming facts, such as remitting salary to a particular account without the employee's instruction.
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