Loading page
All-in-one HR platform · v2.0
14-day free trial · No credit cardhello@HrMagix.com
All-in-one HR platform · v2.0
14-day free trial · No credit cardhello@HrMagix.com
The annual certificate an employer issues to an employee summarising salary paid and tax deducted at source for the financial year. Part B carries the salary breakdown and the computation. It must reconcile across the whole year regardless of how many payroll systems produced it.
Form 16 is issued once a year, after the fourth quarter TDS return is filed and processed, typically by mid-June. Part A comes from the TRACES portal and must be downloaded for each employee; Part B is the salary breakup the employer prepares from its own payroll records.
The practical work is reconciliation before release. The salary, exemptions and tax in Part B must agree with what was reported in the quarterly returns, or the employee's tax return will show a mismatch with their Form 26AS. Employees who left mid-year still need their Form 16 from this employer for the months they worked.
A common slip is issuing Part B from a draft payroll that was corrected after the return was filed. Freeze the final data first, then generate. HRMagix lists annual Form 16 Part B generation among its published payroll compliance outputs.
The annual certificate an employer issues summarising salary paid and tax deducted at source for the financial year.
The employer, to the employee.
The salary breakdown and the tax computation.
Annually, for the financial year.
Form 16 must still reconcile across the whole year regardless of how many systems produced it.
It certifies the TDS on salary deducted under Section 192 during the year.
Form 24Q reports salary TDS quarterly; Form 16 certifies the year's total to the employee.
Self-service gives employees access to their own Form 16 along with payslips.
14-day free trial · Full access to all 12 modules · Zero implementation fee · Cancel anytime