Biometric attendance

In practice

Day to day, the payroll or admin person checks the device log for missing punches each morning, and employees raise regularisation requests for days they forgot to punch or were on client visits. Before the monthly cut-off, all pending requests are approved or rejected so the attendance figure sent to payroll is final.

For example, if an employee has a morning punch at 9:40 and no evening punch, the system may show a half day or absent. A manager-approved regularisation with a reason fixes the record, while the original punch stays visible.

Practical points: register new joiners on the device on day one, remove leavers on their last day, and check that device clocks match the server time. Clock drift of even a few minutes pushes punches past the grace period and creates late marks. HRMagix's attendance module accepts biometric device punches alongside other modes, as described on the attendance pages.