Loading page
All-in-one HR platform · v2.0
14-day free trial · No credit cardhello@HrMagix.com
All-in-one HR platform · v2.0
14-day free trial · No credit cardhello@HrMagix.com
HRMS pricing models mostly come in two shapes: a rate per employee per month, or a flat fee for a band or tier. Each suits a different growth pattern.
01
Per-employee pricing charges a rate for each counted employee each month. The bill moves with headcount.
Flat pricing charges a fixed fee, usually within a headcount band. The bill stays the same until you cross into the next band.
Some providers add per-module charges, one-time setup fees or minimum billing amounts on top of either model.
02
| Factor | Per employee | Flat or banded |
|---|---|---|
| Cost when headcount falls | Falls | Stays the same |
| Cost when headcount grows | Rises steadily | Steps up at band edges |
| Budgeting | Predictable per head | Predictable per year |
| Seasonal or contract staff | Check how short-tenure employees are counted | Usually no effect within the band |
| Comparing providers | Simple: multiply the rate | Map your headcount to each band |
Watch for itAsk who counts as an employee: active only, everyone on the payroll that month, or everyone with a login. The definition can matter more than the rate.
03
04
Per-employee pricing tends to suit organisations whose headcount moves up and down, or that are small today. Flat pricing tends to suit a stable headcount that sits comfortably inside one band.
HRMagix uses per-employee monthly rates and publishes them on its pricing page.
Not inherently. Compare the total yearly cost at your expected headcount, including setup and add-on charges, rather than the headline rate.
It depends on the provider. Ask whether leavers, and employees whose final settlement is processed later, are counted in that month.
Annual payment sometimes comes with a lower rate but commits you for longer. Monthly is more flexible if you are still judging fit.
14-day free trial · Full access to all 12 modules · Zero implementation fee · Cancel anytime