HRMAGIX003Attendance, time and place of workLeave Policy
The leave categories available, how entitlement accrues, how applications are approved, and how balances carry forward or lapse.
- Companies on HRMagix
- 120+
- Employees managed
- 9,000+
- Integrated modules
- 12
- Free trial, no card
- 14-day
Purpose
The leave policy is the document every employee reads. It sets out the leave categories available, how entitlement accrues, how applications are approved, and what happens to a balance at the end of the year.
Leave entitlements in India sit under state Shops and Establishments legislation and, for covered factories, the Factories Act. An employer operating in more than one state may therefore need more than one set of quotas under one policy.
Who it applies to
Every employee, with quotas that may differ by location and grade.
Statutory footing
Minimum leave entitlements are set by the applicable state Shops and Establishments Act, or the Factories Act for covered establishments. An employer's policy may be more generous than the statutory floor but not less.
What you write into it
These are the numbers the platform will enforce mechanically once you set them. Getting them right on paper first is the whole exercise, the system will apply whatever you write, consistently, to everyone.
- Which leave categories exist, earned or privilege, casual, sick, and any others
- How entitlement accrues, and from what date
- Whether unused leave carries forward, up to what cap, and whether it is encashable
- How the sandwich rule is applied, if it is applied
- Who approves, and whether a second level is required
What HRMagix records
Attendance and leave disputes are always about a specific person on a specific date. These are the records that answer that question.
- Balances are computed from the accrual rule rather than stored, so employee, manager and payroll see the same number
- Approvals route on a configured hierarchy and escalate rather than stalling
- Unpaid days flow directly into the month's payable-days figure
Where the rules themselves live
No grace window, threshold or quota appears above. Those are the numbers the employer sets and the modules enforce, and they are stated in the approved document rather than approximated here. Read HRMAGIX003 in full.