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All-in-one HR platform · v2.0
14-day free trial · No credit cardhello@HrMagix.com
All-in-one HR platform · v2.0
14-day free trial · No credit cardhello@HrMagix.com
Enter the hours your team spends each month on attendance, payroll inputs, leave and queries to see the cost of manual HR work in time and rupees.
The cost of manual HR rarely appears as a line item. It sits inside salaries: hours spent reconciling attendance, keying payroll inputs, tracking leave in spreadsheets and answering the same questions.
Every hour figure here is your own estimate. The defaults are illustrative only; replace them with what your team actually spends.
Enter your figures, then press Calculate
Your 7 inputs become a full breakdown, with every step of the working shown beneath the headline figures.
Time is the cost in manual HR work. The method counts hours per task each month, values them at the cost of the people doing them, and adds a year.
Annual cost = (Sum of monthly task hours) × (Monthly CTC ÷ Working hours a month) × 12
Add up the hours each month spent on each manual activity. A week's time log gives a better figure than a guess.
Monthly CTC of the person doing the work divided by their working hours in the month.
Hours times hourly cost gives the monthly figure; multiply by twelve.
What this does not include
Asked often enough about this calculation to be worth answering beside it.
Ask the people doing the work to log time against each task for one or two payroll cycles. Month-end and payroll weeks usually take more than an average week suggests.
CTC includes employer PF, gratuity provision and other costs of employing the person, so it reflects what an hour of their time actually costs the organisation.
Not automatically. It shows where time goes. How much of it a system can remove depends on the process and on how the system is set up.
Yes. Add their hours under other, but use a separate run if their hourly cost is very different, so the average is not distorted.
A calculator applies a rule to figures you type in. A payroll run applies it to your actual employee record, your locations and your verified declarations, which is where Professional Tax, LWF and TDS also resolve.
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