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All-in-one HR platform · v2.0
14-day free trial · No credit cardhello@HrMagix.com
All-in-one HR platform · v2.0
14-day free trial · No credit cardhello@HrMagix.com
The permanent identifier issued to a provident fund member, which stays with the individual across employers and links their member IDs. It is one of the identifiers that has to be correct before a first payroll run, not after it.
The UAN is the number HR handles at joining for every PF member. The new joiner's existing UAN should be collected along with the joining documents. If they have one, it is linked to the new member ID; if not, a fresh UAN is generated when the joiner is registered, and they then need to activate it.
Asking twice prevents the most common problem: a second UAN created for someone who already had one. Their earlier balance then sits under a different number and has to be merged later, which is slow for the employee. Ask for the previous payslip or PF statement rather than relying on memory.
KYC linking is the other recurring task. PF withdrawals and transfers typically depend on Aadhaar, PAN and bank details being verified against the UAN, and the employer approves KYC submitted by employees through the employer portal. Clearing pending approvals regularly saves trouble at exit.
Universal Account Number, the permanent identifier for a provident fund member.
No. It stays with the individual across employers.
The member IDs across employers.
Before the first payroll run.
It is one of the identifiers that must be right before payroll, not after.
Provident fund members.
Yes, it identifies EPF members.
No. UAN is the permanent identifier that stays with the individual and links their member IDs across employers.
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