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All-in-one HR platform · v2.0
14-day free trial · No credit cardhello@HrMagix.com
All-in-one HR platform · v2.0
14-day free trial · No credit cardhello@HrMagix.com
Also called duty roster
A published schedule of which employee works which shift on which day over a period, including their weekly offs. It is the plan against which actual attendance is compared, so late marks, overtime and absence are only as accurate as the roster.
Supervisors normally publish the roster a week or a fortnight ahead, and HR needs it locked before the period starts, because attendance is checked against it every day. A night shift marked as an absence because nobody rostered it is the usual result of a roster that lives only in a WhatsApp group.
The roster also decides each person's weekly off, which changes how leave and overtime are calculated. As an example, if a security guard's off day moves from Tuesday to Thursday mid-week without the roster being updated, the Thursday punch may be read as weekly-off work and paid as overtime.
Changes after publication should be logged as swaps with an approver rather than overwritten, so that the record at month end shows both the plan and the change. HRMagix supports rotating multi-shift schedules and shift definitions per location within its Attendance and Shifts module.
Far enough for staff to plan, often a week or more. Some state rules require notice of shift changes, which vary.
Shift allowance, overtime and weekly offs depend on the roster, so it should match actual attendance.
Many policies allow swaps with manager approval. The swap must be recorded in the roster, otherwise attendance and shift allowance will not match.
Working hours, rest intervals, weekly off and night work for women are regulated under the Factories Act and state rules, which vary.
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