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All-in-one HR platform · v2.0
14-day free trial · No credit cardhello@HrMagix.com
All-in-one HR platform · v2.0
14-day free trial · No credit cardhello@HrMagix.com
Enter the annual entitlement, how it is credited, months completed in the leave year, carry-forward and leave taken to see the balance available today.
Most leave policies credit earned leave either monthly in arrears or as a lump sum at the start of the year. This leave balance calculator handles both and shows the accrued figure alongside the balance.
Entitlement, accrual method, carry-forward limits and rounding are set by your leave policy and, for some establishments, by state Shops and Establishments law or the Factories Act, which vary.
Enter your figures, then press Calculate
Your 6 inputs become a full breakdown, with every step of the working shown beneath the headline figures.
Leave balance is what has been credited, plus what was carried forward, less what has been used. The method shows accrual month by month or as an upfront credit.
Balance = (Annual entitlement ÷ 12 × Months completed, or the full entitlement if credited upfront) + Carried forward − Leave taken
Under monthly accrual, one-twelfth of the annual entitlement is credited for each completed month. Under upfront credit, the full year is available from day one.
Many policies round accrued leave to half or whole days. Choose the rule your policy uses.
Leave carried from the previous year, after any cap your policy applies.
Approved leave already availed in the current leave year.
What this does not include
Asked often enough about this calculation to be worth answering beside it.
Divide the annual entitlement by twelve and multiply by completed months. Eighteen days a year accrues 1.5 days a month, so 9 days after six months.
It means more leave has been taken than accrued so far. Some policies allow this against future accrual; others treat the excess as loss of pay.
Usually, under the leave policy, and for some establishments under state law, which varies. Enter the carried-forward figure after any cap has been applied.
Not always. Policies often limit how many days can be encashed. Use the leave encashment calculator once you know the encashable days.
A calculator applies a rule to figures you type in. A payroll run applies it to your actual employee record, your locations and your verified declarations, which is where Professional Tax, LWF and TDS also resolve.
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