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All-in-one HR platform · v2.0
14-day free trial · No credit cardhello@HrMagix.com
All-in-one HR platform · v2.0
14-day free trial · No credit cardhello@HrMagix.com
Unplanned absence as a share of scheduled working days, for a team or the whole organisation, over any period you choose.
Absenteeism rate shows what share of scheduled working time was lost to unplanned absence. It is calculated as days lost divided by employees multiplied by working days in the period.
This absenteeism rate calculator also shows the average days lost per employee, which is often easier to discuss with managers than a percentage.
Enter your figures, then press Calculate
Your 3 inputs become a full breakdown, with every step of the working shown beneath the headline figures.
Days lost divided by days that should have been worked. The care goes into what counts as lost: approved leave usually does not, unplanned absence does.
Absenteeism rate = Days lost to unplanned absence ÷ (Employees × Working days in period) × 100
Working days in the period after weekly offs and holidays, multiplied by the number of employees expected to work them.
Unplanned absence across everyone in the period. Approved planned leave is usually excluded, because it was scheduled time off rather than lost time.
Days lost over scheduled days gives the share of working time lost.
What this does not include
Asked often enough about this calculation to be worth answering beside it.
Usually not. Planned leave approved in advance is scheduled time off. Absenteeism normally covers unplanned or unapproved absence, including short-notice sick leave if that is your definition.
The days employees were scheduled to work in the period, after weekly offs and holidays. For shift workforces, use scheduled shifts per person.
As 0.5 of a day lost. The calculator accepts decimals for days lost.
Not necessarily. A very low rate alongside high sick-leave lapses can mean people are working while unwell. Read it alongside leave balances and overtime.
A calculator applies a rule to figures you type in. A payroll run applies it to your actual employee record, your locations and your verified declarations, which is where Professional Tax, LWF and TDS also resolve.
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